How to Estimate Guest Numbers for a Funeral

Practical tips to help you plan with ease and compassion

When planning a funeral, wake or memorial, one of the most common questions we’re asked is: “How many people should we cater for?” It’s a difficult decision, especially during an emotional time, but a little guidance can go a long way in helping you feel more confident.

Consider Your Loved One’s Life and Network

The best place to start is by considering your loved one’s stage of life and the community around them. Someone in the later stages of life may have a smaller, more intimate circle. In contrast, a younger person may have a broader network of family, colleagues, school friends, club members, sporting or church groups, and social circles.

Talking to family and close friends can help you compile a list of potential attendees. From there, you can begin to estimate numbers and make informed decisions with your funeral caterer about food quantities and menu options.

Weekday vs Weekend

The day of the week also plays a role in how many guests might attend. We often find that later in the week, Thursday and Friday, tend to see higher attendance. People are often more available, and guests may stay a little longer. If you’re planning an afternoon service later in the week, it’s worth selecting a menu that reflects this increased attendance and linger time.

Your Caterer Is Here to Help

At Farewell Catering, we’ve supported hundreds of Melbourne families through this process and understand just how many small decisions there are to make. We're here to guide you, whether you need help choosing between menus, estimating guest numbers, or understanding what's appropriate for your time and venue.

Let us take the pressure off so you can focus on what matters most: honouring your loved one with warmth, grace and comfort.